ClientsOpportunities, quotes, product catalogue
ProjectsPlanning, tasks, sign-off
ServiceHelpdesk, tickets, retainers, assets
TeamPeople, absence, time
MoneyInvoices, e-invoicing, insights
AgentsLeadtime Agent, your own agents, automation
Cost calculator · Model calculation
How much more your team gets done.
With agents, one continuous process and automation, routine work becomes up to ten times faster in our model. Enter three numbers to see what it means for your costs and your EBIT.
2Your result per year
freed up per year, the work of–
–
Path A
Less staff effort per job
–
Path B
Deliver more work with the same team
–
The percentage is the increase over your EBIT today. Leadtime costs (– a year) are already deducted. A model calculation, not a promise.
How the numbers come about
–
The hours come from individual routine tasks. Each task speeds up by a different amount.
on routine work. Highest for: –
– across all routine tasks combined. Not every task becomes ten times faster.
todaywith Leadtimehours per year
EBIT is the part of revenue left over as profit, in your case –. Because that share is small, every hour saved lifts it noticeably. On path A costs fall, on path B the same team brings in more revenue.
The defaults fit a service company with 20 people. If you change values for agents or automation, the calculator uses your own assumptions instead of the scenario.
Your workload per month
Your company
Agents
One process and automation
Every formula with your numbers filled in, rounded to whole hours.
Status: Assumption, not yet measured The values come from studies and from how Leadtime works. Once we have measured them in our own operations, this table will show the date, number of cases and median.
| Assumption | Value | Basis |
|---|---|---|
| Billable share | 60% | SPI Research 2026: 66.4% worldwide, mostly larger service firms |
| EBIT margin | 10% | SPI Research: EBITDA margin 9.8% |
| Coordinating and searching | 3 hrs per week | deliberately below study figures, which put it at a quarter of the working week |
| Routine ticket with an agent | 20 → 2 min | Function proven: the agent has its own account and role, resolves the ticket and logs the time. Measurement to follow. |
| Invoice | 40 → 5 min | Function proven: the invoice is built from logged work, and your team only reviews it. Measurement to follow. |
| Quote with an agent | 5 → 1.5 hrs | Example value, workflow not yet verified |
| Handover sales → project | 3 → 0.5 hrs | Function proven: the sales opportunity already is the project. Measurement to follow. |
| Full cost per person | €75,000 | Destatis, labour costs in information and communication; figure still to be checked at source |
| Monthly package | €100 a month | Draft, prices not yet set |
Bring your numbers.
In 30 minutes we check the numbers with you against one of your current projects, and show you where in Leadtime the time is freed up.
