ClientsOpportunities, quotes, product catalogue
ProjectsPlanning, tasks, sign-off
ServiceHelpdesk, tickets, retainers, assets
TeamPeople, absence, time
MoneyInvoices, e-invoicing, insights
AgentsLeadtime Agent, your own agents, automation
Product · Team
Who’s in and where the time goes. No timesheets.
Your team starts the timer with one click on the task, and Leadtime keeps track of absences and overtime itself. So you see in one place who is in, what is being worked on and what is billable.
See the Team area in the real app.
Two and a half minutes, from time tracking and leave to the team calendar and profiles. Jump straight to the part you care about.
Video transcript
Introduction
This video shows in four steps how you keep track of your team in Leadtime: time tracking, leave, the team calendar and each person's profile.
Time tracking
Time is booked with the tracker in the top bar. It runs on a task, here on a ticket. You can pause it or switch it to another task. Every booking lands in time tracking: who, on which day, with which activity, and on which task in which project. Views such as this month, last month or only your own bookings let you find what you need quickly.
Leave
Leave requests arrive in leave management. Each request shows how much of the team is still available on those days. You approve or decline right here.
The team calendar
The team calendar shows three weeks at a glance: who is in, who is on leave, who is off sick and when the public holidays are. At the top you switch the view, between attendance, booked time and billable time.
The profile
Staff lists everyone with their role and teams, employees and freelancers alike. Each person's profile holds their details, time tracking, leave, sick days and overtime. The leave account keeps count: how many days a year are due, how many are taken and how many remain. That way you see in one place who is in and where the time goes. And booked time flows on into the projects and into billing.
Hours filled in later are hours guessed.
Anyone who fills in their time at the end of the week has to piece it together from the calendar, emails and memory. Much of it is a rough guess, some of it is forgotten, and what’s forgotten never makes it onto an invoice. In Leadtime, time is tracked while the work happens.
In our model, catching up on time entries takes a quarter of the time.
Time runs alongside the task, and an agent finds forgotten hours before you invoice. This is about clarity, not control.
Catching up on time entries, team of ten, per week
Factor4
Model calculation based on our assumptions, not a promise of results.Work it out for your company
One click on the task, and the clock is running.
You start the tracker on a task or a project, and it keeps running in the top bar. If a call comes in, you start a second one and the first waits. If none is running at all, Leadtime reminds you.
- 1A reminder when nothing is running
- 2Start on the task
- 3A call comes in, the first one waits
- 4Stopped and already booked
Everyone sees for themselves what’s left for today.
In your own time statistics, three rings fill up with every entry, and underneath you see in hours what’s left to reach the target. A small version of the rings sits in the top bar and shows where you are all day.
- AttendanceOuter ring: how long you’ve been in today, against the working day in your contract.
- BookedMiddle ring: how much of that is already booked on tasks and projects.
- BillableInner ring: billable hours against the daily target. You set the target per person, say six hours in development and four in project management.
Who’s in, who’s away and whether the hours are booked.
The calendar shows three weeks, with one row per person. Leave, sick days and public holidays are marked, and every other day shows the hours: green when the working day is full, yellow or red when something’s missing.
Only people with the right permission see the Time tracking and Billable time views. They’re available when your team uses full clock-in and clock-out.
When you approve leave, you see who’ll still be in.
Your people request leave in their profile, in the time statistics or straight from the team calendar. The request shows how much of the team is available in that period and who else is away. You approve with one click or decline with a reason.
- Leave accountTaken, remaining and requested, worked out pro rata for joiners and leavers. Unused days can be carried over into the new year.
- Sick leaveFrom–to, with a comment and the doctor’s note attached.
- Public holidaysPer federal state from an official source. You can adjust them for individual people.
Overtime works itself out.
Leadtime compares the recorded hours with the contract and recalculates the balance every day. The profile shows in which weeks it built up. You can settle it as a payout or as extra leave, or deliberately leave it aside.
Half the office is at the seaside.
The plan has known for months.
A profile for everyone who works with you. Freelancers without a login too.
The profile holds what planning and time tracking need: role, teams, weekly hours and days of leave. Someone who is only scheduled and never signs in gets a profile without a login. Their role decides what someone can see and change.
- Role and teamsEach person has one role with fine-grained permissions and can belong to several teams.
- Working hours with historyWeekly hours, days of leave and the daily target for billable hours. If the contract changes, the old hours still apply to the time before.
- With or without a loginPeople who never sign in still appear in the team calendar and the plan.
Where the team’s time goes, not who works how much.
Every project gets a value group from A to D, from directly value-adding to waste. Insights shows how the whole team’s booked hours are spread across them. So you notice when internal syncs eat up more time than you thought.
An agent finds forgotten hours and suggests entries.
The agent checks booked time against meetings, tasks worked on and comments. For the gaps it suggests entries, which your people confirm or correct. Management can get a summary of the week too.
Who’s in this week? Ask Leadtime. Press ⌘K, or Ctrl+K on Windows, and ask the way you’d ask a colleague. Leadtime answers from time entries, leave and the team calendar, and only with what you’re allowed to see anyway.
For employees
- find gaps in the week
- remind people to book
- book time once someone confirms
For management
- the week’s entries in a short summary
- what was billable and what wasn’t
- where time is still missing
The week
The agent
Check the week, find the gaps, suggest entries.
- Readmeetings, tasks and comments from week 46
- Gap9 h not booked
- Suggestionsthree entries, each with its task
- Confirmedtwo accepted, one corrected
- Summarythe team’s week for management
- Youread the week in three sentences
In Leadtime
The agent has a role like everyone else on the team and can only do what it allows. It books what the person confirms or what you have explicitly cleared it to book. It books its own working time on the task, and you can read back everything it did.
Enter it once, and planning and invoicing both know.
All team features in one list.
Each feature comes with a sentence on what it does for you.
Tracker in the top bar
One click starts the clock on a task or project. You can pause, resume or stop it from any page.
Several trackers in parallel
If a call comes in, start a second tracker and the first one waits.
Reminder when nothing is running
If no tracker has run for a while, Leadtime reminds you. You set after how many minutes, for the workspace or per person.
Add time to a task or project
By duration or start and end time, with an activity and a comment, for when something was missed.
All time entries
A list of all time entries with filters and daily totals.
Clocking in and out
In the simple version, contract hours count as attendance. In the full version, your team clocks in and out every day.
Leave requests with team capacity
Each request shows how much of the team is available at the time. You approve it or decline with a reason.
Leave account
Taken, remaining and requested, pro rata for joiners and leavers. Remaining days can carry over into the new year.
Sick notes with doctor’s certificate
From and to dates, with a comment and the doctor’s note attached.
Public holidays per federal state
Taken from an official source. You can adjust them for individual people or add your own days.
Overtime balance with settlement
Leadtime recalculates the balance every day. You can settle it as a payout or as extra leave.
Team calendar across three weeks
One row per person, with leave, sickness, public holidays and booked hours in colour.
Profiles with role and teams
The profile holds what planning and time tracking need. A person can belong to several teams.
Roles with fine-grained permissions
The role controls who can see and change what, agents included.
Profiles without a login
For freelancers who are scheduled but never log in.
Weekly hours with history
When a contract changes, the old hours still apply to the time before.
Daily target for billable hours
Set per person, for example six hours for developers and four for project managers.
Salary history
Salaries and their history in the profile. Leadtime doesn't run payroll.
Time rings
Three rings for today: present, booked and billable against the daily target. A small version sits in the top bar.
Employee insights
Where the time goes, by project, task type, billable or value group.
Target insights
How close the team gets to its targets for billable hours.
Value groups A to D
Each project gets a group, from directly value-adding to waste, so you notice where time drains away.
Agents for gaps and weekly reports
An agent finds forgotten hours and suggests entries. Management can get a summary of the week.
Leadtime Agent with ⌘K
Ask in your own words, for example who's on leave next week. The answer only includes what you're allowed to see.
Let us show you with one
of your teams.
Bring your leave spreadsheet or last month’s timesheets. In 30 minutes you’ll see what both look like in Leadtime.