Is firefighting your growth strategy?
Running an agency often means constantly juggling client work and new business at the same time. Projects need to be delivered while the pipeline has to stay full — usually without clear roles, processes, or reliable tools. Leadtime cuts through the chaos: a purpose-built platform that unifies your operations, speeds up workflows, and gives you room to breathe as a business owner.
Is firefighting your growth strategy?
Running an agency often means constantly juggling client work and new business at the same time. Projects need to be delivered while the pipeline has to stay full — usually without clear roles, processes, or reliable tools. Leadtime cuts through the chaos: a purpose-built platform that unifies your operations, speeds up workflows, and gives you room to breathe as a business owner.
Is firefighting your growth strategy?
Running an agency often means constantly juggling client work and new business at the same time. Projects need to be delivered while the pipeline has to stay full — usually without clear roles, processes, or reliable tools. Leadtime cuts through the chaos: a purpose-built platform that unifies your operations, speeds up workflows, and gives you room to breathe as a business owner.
Run your agency like a system, not a scramble
Run your agency like a system, not a scramble
Run your agency like a system, not a scramble
Leadtime gives your agency an all-in-one, ready-to-use infrastructure that brings structure, scalability, and predictability to your business.
Leadtime gives your agency an all-in-one, ready-to-use infrastructure that brings structure, scalability, and predictability to your business.
Leadtime gives your agency an all-in-one, ready-to-use infrastructure that brings structure, scalability, and predictability to your business.
Professional workflows out of the box
Many agencies rely on a messy patchwork of tools and improvised processes. It wastes time, creates confusion, and makes scaling nearly impossible. With Leadtime, you get one central system for quotes, projects, resources, finances, and support — without endless setup work.
Professional workflows out of the box
Many agencies rely on a messy patchwork of tools and improvised processes. It wastes time, creates confusion, and makes scaling nearly impossible. With Leadtime, you get one central system for quotes, projects, resources, finances, and support — without endless setup work.
Professional workflows out of the box
Many agencies rely on a messy patchwork of tools and improvised processes. It wastes time, creates confusion, and makes scaling nearly impossible. With Leadtime, you get one central system for quotes, projects, resources, finances, and support — without endless setup work.
One continuous flow
Agency founders are constantly torn between selling and delivering. Leadtime brings order to your daily operations, keeps projects on track, and frees up time to focus on growth instead of firefighting. Structure replaces chaos, and scaling becomes possible.
One continuous flow
Agency founders are constantly torn between selling and delivering. Leadtime brings order to your daily operations, keeps projects on track, and frees up time to focus on growth instead of firefighting. Structure replaces chaos, and scaling becomes possible.
One continuous flow
Agency founders are constantly torn between selling and delivering. Leadtime brings order to your daily operations, keeps projects on track, and frees up time to focus on growth instead of firefighting. Structure replaces chaos, and scaling becomes possible.
From erratic project stress to recurring revenue
One-off projects create constant pressure and unpredictable revenue. Leadtime makes repeat business easy: create follow-up offers in minutes, structure add-ons, manage retainers, and automate billing—turning scattered jobs into a reliable revenue engine.
From erratic project stress to recurring revenue
One-off projects create constant pressure and unpredictable revenue. Leadtime makes repeat business easy: create follow-up offers in minutes, structure add-ons, manage retainers, and automate billing—turning scattered jobs into a reliable revenue engine.
From erratic project stress to recurring revenue
One-off projects create constant pressure and unpredictable revenue. Leadtime makes repeat business easy: create follow-up offers in minutes, structure add-ons, manage retainers, and automate billing—turning scattered jobs into a reliable revenue engine.
Effortless billing
Juggling spreadsheets and tools drains productivity. Leadtime automates time tracking, invoicing, and payments in one system—saving hours, preventing errors, and giving you complete control over your agency’s financial backbone without extra admin work.
Effortless billing
Juggling spreadsheets and tools drains productivity. Leadtime automates time tracking, invoicing, and payments in one system—saving hours, preventing errors, and giving you complete control over your agency’s financial backbone without extra admin work.
Effortless billing
Juggling spreadsheets and tools drains productivity. Leadtime automates time tracking, invoicing, and payments in one system—saving hours, preventing errors, and giving you complete control over your agency’s financial backbone without extra admin work.
Time Tracking
30%
more billable hours
Track time consistently with built-in enforcement — boosting billable hours and transparency.
Time Tracking
30%
more billable hours
Track time consistently with built-in enforcement — boosting billable hours and transparency.
Time Tracking
30%
more billable hours
Track time consistently with built-in enforcement — boosting billable hours and transparency.
Reusable Components
50%
faster project delivery
Deliver projects faster by reusing structured elements across workflows and teams.
Reusable Components
50%
faster project delivery
Deliver projects faster by reusing structured elements across workflows and teams.
Reusable Components
50%
faster project delivery
Deliver projects faster by reusing structured elements across workflows and teams.
Integrated Billing
80%
quicker invoicing
Automate invoicing from quote to cash in one place — faster, accurate, and hassle-free.
Integrated Billing
80%
quicker invoicing
Automate invoicing from quote to cash in one place — faster, accurate, and hassle-free.
Integrated Billing
80%
quicker invoicing
Automate invoicing from quote to cash in one place — faster, accurate, and hassle-free.
Analytics & Capacity
40%
better utilization
Get full visibility with real-time dashboards to plan resources and increase utilization.
Analytics & Capacity
40%
better utilization
Get full visibility with real-time dashboards to plan resources and increase utilization.
Analytics & Capacity
40%
better utilization
Get full visibility with real-time dashboards to plan resources and increase utilization.
When Your Tool Stack Becomes a Maze
The PM walks into the CEO's office. Again. Third time in six months. "We should switch to Notion," he says. CEO looks up. "Notion. Last quarter it was ClickUp. Before that, Trello, Asana, Monday, Airtable." Pause. "Every time the same promise. Every time the same problems three months later." CEO leans back. "Maybe it's not the tool."
Lukas
Oct 7, 2025
Your Business Operating System
You started your agency because you wanted to make things. Websites. Campaigns. Strategy. Now you spend your days jumping between proposals, deadlines, and team coordination. You want new clients, but you also know: if one more project comes in, the system collapses. This isn't a lack of talent. This isn't a lack of demand. This is a lack of structure.
Lukas
Jul 28, 2025
When Your Tool Stack Becomes a Maze
The PM walks into the CEO's office. Again. Third time in six months. "We should switch to Notion," he says. CEO looks up. "Notion. Last quarter it was ClickUp. Before that, Trello, Asana, Monday, Airtable." Pause. "Every time the same promise. Every time the same problems three months later." CEO leans back. "Maybe it's not the tool."
Lukas
Oct 7, 2025
Your Business Operating System
You started your agency because you wanted to make things. Websites. Campaigns. Strategy. Now you spend your days jumping between proposals, deadlines, and team coordination. You want new clients, but you also know: if one more project comes in, the system collapses. This isn't a lack of talent. This isn't a lack of demand. This is a lack of structure.
Lukas
Jul 28, 2025
When Your Tool Stack Becomes a Maze
The PM walks into the CEO's office. Again. Third time in six months. "We should switch to Notion," he says. CEO looks up. "Notion. Last quarter it was ClickUp. Before that, Trello, Asana, Monday, Airtable." Pause. "Every time the same promise. Every time the same problems three months later." CEO leans back. "Maybe it's not the tool."
Lukas
Oct 7, 2025
Your Business Operating System
You started your agency because you wanted to make things. Websites. Campaigns. Strategy. Now you spend your days jumping between proposals, deadlines, and team coordination. You want new clients, but you also know: if one more project comes in, the system collapses. This isn't a lack of talent. This isn't a lack of demand. This is a lack of structure.
Lukas
Jul 28, 2025
The agency software you've always been looking for
Time Tracking Your Team Actually Uses
Forget separate time tracking tools nobody opens. Integrate time capture directly where work happens – in the ticket. Your designer clicks Play in the header, works on the layout, clicks Stop. Done. No app switching, no interrupted thought processes, no reconstructing from calendars afterward.
Enable parallel trackers for agency reality: Your developer works on Feature X, client calls, second tracker starts for the phone call, then seamlessly back to Feature X. Every activity automatically lands on the right project and client – without manual assignment.
Use gentle reminders instead of annoying control: If no tracker runs after 5 minutes, a subtle notification appears. Not as surveillance, but as service – so no hours go missing at month-end that nobody can assign anymore.
Create acceptance through simplicity. Time tracking doesn't fail because of technology, but because of friction in the workflow.
Time Tracking Your Team Actually Uses
Forget separate time tracking tools nobody opens. Integrate time capture directly where work happens – in the ticket. Your designer clicks Play in the header, works on the layout, clicks Stop. Done. No app switching, no interrupted thought processes, no reconstructing from calendars afterward.
Enable parallel trackers for agency reality: Your developer works on Feature X, client calls, second tracker starts for the phone call, then seamlessly back to Feature X. Every activity automatically lands on the right project and client – without manual assignment.
Use gentle reminders instead of annoying control: If no tracker runs after 5 minutes, a subtle notification appears. Not as surveillance, but as service – so no hours go missing at month-end that nobody can assign anymore.
Create acceptance through simplicity. Time tracking doesn't fail because of technology, but because of friction in the workflow.
Time Tracking Your Team Actually Uses
Forget separate time tracking tools nobody opens. Integrate time capture directly where work happens – in the ticket. Your designer clicks Play in the header, works on the layout, clicks Stop. Done. No app switching, no interrupted thought processes, no reconstructing from calendars afterward.
Enable parallel trackers for agency reality: Your developer works on Feature X, client calls, second tracker starts for the phone call, then seamlessly back to Feature X. Every activity automatically lands on the right project and client – without manual assignment.
Use gentle reminders instead of annoying control: If no tracker runs after 5 minutes, a subtle notification appears. Not as surveillance, but as service – so no hours go missing at month-end that nobody can assign anymore.
Create acceptance through simplicity. Time tracking doesn't fail because of technology, but because of friction in the workflow.
Plan Your Team – Without Spreadsheet Chaos
Forget Excel lists for vacation and separate tools for sick leave. Bring all team capacities together in the central team calendar: Who's working today? Who's on vacation? Who called in sick? What's the current team coverage?
Enable self-service for your creative team: Submit vacation requests directly from the profile, upload sick leave certificates, view your own overtime. Managers approve with one click and immediately see the impact on team coverage – no more endless email chains.
Automate overtime accounts: Every minute tracked above contractual hours flows into the overtime account, can be converted to vacation days or paid out. Carry over unused vacation days automatically to the next year or handle special cases with flexible vacation adjustments.
Create transparency instead of micromanagement. Your team plans independently, you keep the overview.
Plan Your Team – Without Spreadsheet Chaos
Forget Excel lists for vacation and separate tools for sick leave. Bring all team capacities together in the central team calendar: Who's working today? Who's on vacation? Who called in sick? What's the current team coverage?
Enable self-service for your creative team: Submit vacation requests directly from the profile, upload sick leave certificates, view your own overtime. Managers approve with one click and immediately see the impact on team coverage – no more endless email chains.
Automate overtime accounts: Every minute tracked above contractual hours flows into the overtime account, can be converted to vacation days or paid out. Carry over unused vacation days automatically to the next year or handle special cases with flexible vacation adjustments.
Create transparency instead of micromanagement. Your team plans independently, you keep the overview.
Plan Your Team – Without Spreadsheet Chaos
Forget Excel lists for vacation and separate tools for sick leave. Bring all team capacities together in the central team calendar: Who's working today? Who's on vacation? Who called in sick? What's the current team coverage?
Enable self-service for your creative team: Submit vacation requests directly from the profile, upload sick leave certificates, view your own overtime. Managers approve with one click and immediately see the impact on team coverage – no more endless email chains.
Automate overtime accounts: Every minute tracked above contractual hours flows into the overtime account, can be converted to vacation days or paid out. Carry over unused vacation days automatically to the next year or handle special cases with flexible vacation adjustments.
Create transparency instead of micromanagement. Your team plans independently, you keep the overview.
Intuitive task planning that leaves nothing behind
End morning "what should I work on next?" questions. The planning chain brings structure to multi-client chaos: In Big Picture you prioritize per client—drag feature requests, bug fixes, and design tasks into the right order via drag & drop. Your client sees their priorities transparently.
In Pools you decide across projects: Which client gets your designer capacity this week? In Pipeline you distribute concretely: 8 hours UX design for Client A, 4 hours bugfixes for Client B—in 15-minute slots, per week, visually.
Activate the week—and every designer finds their prioritized tasks automatically in the Stack. No more guessing. Only focused work. Turn "all clients are urgent" into predictable throughput times.
Intuitive task planning that leaves nothing behind
End morning "what should I work on next?" questions. The planning chain brings structure to multi-client chaos: In Big Picture you prioritize per client—drag feature requests, bug fixes, and design tasks into the right order via drag & drop. Your client sees their priorities transparently.
In Pools you decide across projects: Which client gets your designer capacity this week? In Pipeline you distribute concretely: 8 hours UX design for Client A, 4 hours bugfixes for Client B—in 15-minute slots, per week, visually.
Activate the week—and every designer finds their prioritized tasks automatically in the Stack. No more guessing. Only focused work. Turn "all clients are urgent" into predictable throughput times.
Intuitive task planning that leaves nothing behind
End morning "what should I work on next?" questions. The planning chain brings structure to multi-client chaos: In Big Picture you prioritize per client—drag feature requests, bug fixes, and design tasks into the right order via drag & drop. Your client sees their priorities transparently.
In Pools you decide across projects: Which client gets your designer capacity this week? In Pipeline you distribute concretely: 8 hours UX design for Client A, 4 hours bugfixes for Client B—in 15-minute slots, per week, visually.
Activate the week—and every designer finds their prioritized tasks automatically in the Stack. No more guessing. Only focused work. Turn "all clients are urgent" into predictable throughput times.
FAQ
Got questions? We’ve got answers.
Why is Leadtime perfect for agencies and consultancies?
Why is Leadtime perfect for agencies and consultancies?
Why is Leadtime perfect for agencies and consultancies?
How does Leadtime handle agencies with 10-50+ clients simultaneously?
How does Leadtime handle agencies with 10-50+ clients simultaneously?
How does Leadtime handle agencies with 10-50+ clients simultaneously?
Can agencies give clients transparency without exposing internal processes?
Can agencies give clients transparency without exposing internal processes?
Can agencies give clients transparency without exposing internal processes?
How does Leadtime prevent the "we're too busy to be profitable" trap?
How does Leadtime prevent the "we're too busy to be profitable" trap?
How does Leadtime prevent the "we're too busy to be profitable" trap?
What makes Leadtime different from project management tools like Asana or Monday?
What makes Leadtime different from project management tools like Asana or Monday?
What makes Leadtime different from project management tools like Asana or Monday?
We comply with the EU GDPR and guarantee European server locations with ISO 27001 certification.
Features
© 2025 Leadtime Labs GmbH. All rights reserved.
We comply with the EU GDPR and guarantee European server locations with ISO 27001 certification.
© 2025 Leadtime Labs GmbH. All rights reserved.
We comply with the EU GDPR and guarantee European server locations with ISO 27001 certification.
© 2025 Leadtime Labs GmbH. All rights reserved.